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Setup page · Accounts payable

Vendor posting profiles

A setup page for posting profiles that control how vendor transactions are posted to the general ledger, for all vendors, a vendor group or a single vendor.

Used by
Accounts payable manager, Auditor, Chief executive officer and 12 more roles
Business process
Process supplier invoices
Menu item
VendPosting
Main table
VendLedger
Data entity
VendorPostingProfileHeaderEntity
Setup steps
1 on this page
Show what matters for

Everyone

1What it is and why

What it isA setup page for posting profiles that control how vendor transactions are posted to the general ledger, for all vendors, a vendor group or a single vendor.
What you do hereUsed to assign the summary, settle, prepayment tax, arrival and offset accounts and settlement settings that apply when purchase orders, vendor invoices and payments are posted.
ExampleYou create two posting profiles, National and Foreign, to post vendor balances in the national currency and in a foreign currency to different accounts.
Vendor posting profiles page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business processManage accounts payable › Process supplier invoices
Menu pathAccounts payable › Setup › Vendor posting profiles
Set up firstVendor groups Microsoft Learn ↗Define vendor groups
Used next byAccounts payable parameters Microsoft Learn ↗Invoice register Microsoft Learn ↗Set the default vendor posting profile
Related pages—

End user · Functional consultant

3How to do it

Step by step, with screenshots

Define vendor posting profiles1 screen

Post vendor invoice and payment balances to the intended general ledger accounts.

  1. Screen 1

    Create the vendor posting profile

    Go to Accounts payable > Setup > Vendor posting profiles

    1. Select New and enter the posting profile and description
    2. On the Setup FastTab, select Add
    3. Set Account code to All and enter the summary account
    1Posting profileBEAT
    DescriptionAtlas standard trade payables
    Account codeAll
    Summary account210100
    Create the vendor posting profile (zoomed on the outlined fields)
    Show the full screenCreate the vendor posting profile
    page title tab to open what to set or check

Microsoft's steps

—

Field guide

FieldWhat it meansWorked exampleTable column
Account codeWhether the profile applies to one vendor (Table), a vendor group (Group), or all vendors (All).Microsoft Learn ↗All—
Summary accountThe ledger account used as the vendor balance account for the vendors in this profile.Microsoft Learn ↗210100—
ArrivalThe account that unapproved invoices from the invoice register post to.Microsoft Learn ↗——
Offset accountThe account that offsets unapproved invoices posted to the arrival account.Microsoft Learn ↗——
Sales tax prepaymentsThe account for sales tax on payments made in advance.Microsoft Learn ↗——
SettlementTurns on automatic settlement for transactions with this profile.Microsoft Learn ↗—Settlement
CloseThe posting profile a transaction changes to once it is fully settled.Microsoft Learn ↗—PostingProfileClose
Posting profile—BEATPostingProfile
Description—Atlas standard trade payables—

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
Define vendor posting profiles—Which vendors need different AP summary accounts or posting treatment?Assuming the All row wins when a more specific vendor or vendor-group row exists; Microsoft's lookup order is Table, Group, then All. A separate AP parameters action sets the default profile, and posting definitions can change the posting route.Test: AP baseline defaults flow from setup to invoice and payment

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it laterThe system uses the most specific profile it finds: one vendor first, then the vendor group, then all vendors. If you later remove a summary account from a profile, check the Do not allow manual entry setting on that main account. Microsoft Learn ↗

Technical architect

6Technical

Menu itemVendPosting Checked in Dynamics 365
FormVendPosting Checked in Dynamics 365
TableVendLedgerShown as “Vendor posting profile” in Record infoKey field: PostingProfileChecked in Dynamics 365
Data entitiesVendorPostingProfileHeaderEntityVendor posting profile Microsoft data model ↗
Who can open itPrivilegesMaintain vendor posting profiles VendPostingMaintainView vendor posting profiles VendPostingViewDutiesInquire into general ledger policies LedgerGeneralLedgerPoliciesInquireEnable general ledger process LedgerGeneralLedgerProcessEnableReview general ledger process performance LedgerGeneralLedgerProcessPerfReviewInquire into purchase order to invoice policies PurchOrderToInvoicePoliciesInquireEnable purchase order to invoice process PurchOrderToInvoiceProcessEnableInquire into general ledger policies RentalLedgerGeneralLedgerPolicieInquireEnable general ledger process RentalLedgerGeneralLedgerProcessEnableInquire into invoice and payment policies VendInvoiceInvoicePaymentPoliciesInquirEnable invoice and payment process VendInvoiceInvoicePaymentProcessEnable
15 security rolesAuditor AuditPolicyManagerChief executive officer CompanyChiefExecutiveOfficerChief financial officer CompanyChiefFinancialOfficerInventory accountant InventCostAccountantInventory accountant clerk InventCostCostClerkAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerRental coordinator agent RentalCoordinatorAgentRental manager RentalManagerRental purchasing manager RentalPurchasingManagerRental sales manager RentalSalesManagerPurchasing manager TradePurchasingManagerAccounts payable manager VendInvoiceAccountsPayableManager
Checked in Dynamics 365
Actions on the pageButtons: Open Profile in ExcelChecked in Dynamics 365

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=VendPosting
Integrate withVendorPostingProfileHeaderEntity data entity Microsoft data model ↗
Table definitionVendLedger columns and relations Microsoft data model ↗

Everyone

8Sources and checks