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DEC-AP-SETUP-001 · Design decision

Which vendors need different AP summary accounts or posting treatment?

A decision a human must make between defensible options. The configuration records it governs cannot be completed until it is taken.

Partly verified

Options

AUse one All posting-profile rule where the same account and treatment applies to every vendor in the legal entity; simplest to maintain.
BUse Group rules for distinct vendor classes, with an All fallback; adds classification and reconciliation work.
CUse a Table rule for a specific vendor exception; most precise and highest exception-maintenance cost.

Recorded recommendation

RecommendationNot recordedUnverified
Depends on
  • Approved chart of accounts and AP control-account design
  • Whether vendor classes require distinct balance-sheet presentation or controls
  • Whether a documented individual-vendor exception exists
OwnerFinance controller and AP process owner
FDD wordingNot recordedUnverified

Configuration it governs

AP-SETUP-040
Define vendor posting profilesPolicy · Accounts payable > Setup > Vendor posting profilesProcess: Process supplier invoices
Partly verifiedAP-SETUP-050
Set the default vendor posting profileParameter · Accounts payable > Setup > Accounts payable parameters > Ledger and sales taxProcess: Process supplier invoices
Partly verified

Verification

Verified byMicrosoft Learn Vendor posting profiles, read 2026-09-30
EnvironmentNot recorded
NoteMicrosoft documents Table, Group and All lookup precedence. The option to use each depends on the customer's account design. No choice or live result has been verified in Fintrial.
Still to checkRecommendation, Fdd_wording
Sourcehttps://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/vendor-posting-profiles

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