Transaction page · Accounts payable

Invoice register

The vendor invoice register, a journal for quickly entering invoices that don't reference a purchase order so that the expense is accrued.

Used by: Accounts payable clerk, Accounts payable manager, Auditor and 5 more roles
Business process: —
Menu item: LedgerJournalTable6
Main table: LedgerJournalTable
Data entity: ExpenseJournalHeaderEntity
Setup steps: —

Show what matters for

Everyone

1What it is and why

What it is	The vendor invoice register, a journal for quickly entering invoices that don't reference a purchase order so that the expense is accrued.
What you do here	Used to register vendor invoices and accrue the expense first; the invoices are later posted to the vendor balance through the invoice approval journal, or matched to purchase orders through the invoice pool.
Example	Register a non-purchase-order invoice to accrue the expense, then select it in the vendor invoice approval journal and post it to the vendor balance to reverse the accrual.

Invoice register page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	—
Menu path	Accounts payable › Invoices › Invoice register
Set up first	—
Used next by	Invoice approval Microsoft Learn ↗Invoice pool Microsoft Learn ↗
Related pages	—

End user · Functional consultant

3How to do it

Microsoft's steps

Go to Accounts payable > Invoices > Invoice register.
Select New and choose the invoice register name.
Select Lines to enter the invoice lines.
Select the vendor.
Enter the Invoice number, a Description and the Credit amount.
If the invoice is for a purchase order, select it in the Purchase order field.
In the Approved by field, select the approver.
Select Post.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Approved by	The person who approves the invoice; a parameter decides whether it is required before posting.Microsoft Learn ↗	—	—
Purchase order	Links the registered invoice to a purchase order so it can be finished later from the invoice pool.Microsoft Learn ↗	—	—
Post and transfer	Posts the lines without errors and moves lines with errors to a new journal.Microsoft Learn ↗	—	—

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
— No setup is made on this page.

Solution architect

5Design impact

Shared or per company	Per company: each legal entity has its own records. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	Vendor invoice policies are not checked for invoices entered here. Microsoft Learn ↗

Technical architect

6Technical

Menu item	`LedgerJournalTable6` Checked in Dynamics 365
Form	`LedgerJournalTable` Checked in Dynamics 365
Table	`LedgerJournalTable`Shown as “Ledger journal table” in Record infoKey field: JournalNumChecked in Dynamics 365
Data entities	`ExpenseJournalHeaderEntity`Project expense journal header Microsoft data model ↗`VendInvoiceJournalHeaderEntity`Vendor invoice journal header Microsoft data model ↗`VendInvoiceRegisterHeaderEntity`Vendor invoice register header Microsoft data model ↗`VendorPaymentJournalHeaderEntity`Vendor payment journal header Microsoft data model ↗`CustInvoiceJournalHeaderEntity`Customer invoice journal header Microsoft data model ↗`CustomerPaymentJournalHeaderEntity`Customer payment journal header Microsoft data model ↗`BankJournalHeaderEntity`Bank journal header Microsoft data model ↗`AssetJournalEntity`Fixed asset journal Microsoft data model ↗`AssetJournalHeaderEntity`Fixed asset journal table Microsoft data model ↗`AssetJournalV2Entity`Fixed asset journal V2 entity Microsoft data model ↗`LedgerJournalEntity`General journal Microsoft data model ↗`LedgerJournalHeaderEntity`Ledger journal table Microsoft data model ↗`LedgerReportingCurrencyAdjustmentJournalHeaderEntity`Reporting currency adjustment journal header Microsoft data model ↗`SlipJournalEntity`Slip journal Microsoft data model ↗`RAssetJournalHeaderEntity`Fixed asset journal header (Russia) Microsoft data model ↗
Who can open it	PrivilegesMaintain invoice register journal transactions `LedgerJournalTable6Maintain`View invoice register journal transactions `LedgerJournalTable6View`DutiesReview invoice and payment process performance `VendInvoiceInvoicePaymentProcPerfReview`Maintain vendor invoice registers `VendInvoiceVendorInvRegisterMaintain`Inquire into vendor invoice register status `VendInvoiceVendorInvRegisterView` 8 security roles Auditor `AuditPolicyManager`Chief executive officer `CompanyChiefExecutiveOfficer`Chief financial officer `CompanyChiefFinancialOfficer`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Financial controller `LedgerFinancialController`Accounts payable clerk `VendInvoiceAccountsPayableClerk`Accounts payable manager `VendInvoiceAccountsPayableManager` Checked in Dynamics 365
Actions on the page	Buttons: Lines, Open lines in Excel, Validate, Post, Approval, Inquiries, PrintChecked in Dynamics 365

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=LedgerJournalTable6`
Integrate with	`ExpenseJournalHeaderEntity` data entity Microsoft data model ↗
Table definition	`LedgerJournalTable` columns and relations Microsoft data model ↗