Setup step on the Fixed asset posting profiles page · Fixed assets

Set up Fixed asset posting profiles

Used to set the ledger and offset accounts for acquisitions, depreciation, disposals and other fixed asset transactions.

Used by: Auditor, Accountant, Accounting manager and 4 more roles
Business process: Create fixed asset books and posting policies in Dynamics 365 Finance
Menu item: AssetPosting
Main table: AssetLedger
Data entity: —
Setup steps: 1 on this page

Show what matters for

Everyone

1What it is and why

What it is	A setup page where you define the main accounts that fixed asset book transactions post to, by transaction type and book.
What you do here	Used to set the ledger and offset accounts for acquisitions, depreciation, disposals and other fixed asset transactions.
Example	For example, you can define a posting profile for one book and one fixed asset group together, or even for a single fixed asset book.

Fixed asset posting profiles page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	Define asset strategy › Define asset accounting books › Create fixed asset books and posting policies in Dynamics 365 Finance
Menu path	Fixed assets › Setup › Fixed asset posting profiles
Set up first	Books Microsoft Learn ↗Main accounts Microsoft Learn ↗
Used next by	Fixed assets journal Microsoft Learn ↗
Related pages	Fixed assets parameters Microsoft Learn ↗
In this process	← Set up Books

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Fixed asset posting profiles1 screen

Used to set the ledger and offset accounts for acquisitions, depreciation, disposals and other fixed asset transactions.

Screen 1
Create the fixed asset posting profile
Go to Fixed assets > Setup > Fixed asset posting profiles
1. Select New and enter the Posting profile and Description
2. On the Ledger accounts section, keep Acquisition and select Add
3. Select the Book, keep Groupings as All, and enter the Main account and Offset account
4. Select Save
1Posting profile BEAT-FA
2Book BEAT-BOOK
Groupings All
Main account 130100
Offset account 210100
Show the full screen
page title tab to open what to set or check

1Posting profile	BEAT-FA
2Book	BEAT-BOOK
Groupings	All
Main account	130100
Offset account	210100

Microsoft's steps

Go to Fixed assets > Setup > Fixed asset posting profiles.
Select New, and enter a Posting profile and Description.
On the Ledger accounts FastTab, select a transaction type such as Acquisition, and select Add.
Select the Book, and keep Groupings as All or narrow it to a group or asset.
Enter the Main account and, where needed, the Offset account.
Repeat for Acquisition adjustment, Depreciation, Depreciation adjustment, Disposal - sale and Disposal - scrap.
On the Disposal FastTab, add a line for each Post value, such as Acquisition value and Net book value, for sale and for scrap.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Groupings	Sets whether accounts apply to all assets in the book, to a fixed asset group, or to one asset.Microsoft Learn ↗	All	—
Main account	The ledger account the transaction posts to.Microsoft Learn ↗	130100	—
Offset account	The balancing account; for disposals it is usually the gain and loss on disposal account.Microsoft Learn ↗	210100	—
Post value	On the Disposal FastTab, the value being reversed on disposal, such as Acquisition value or Net book value.Microsoft Learn ↗	—	—
Sales value type	Lets disposals use different accounts for a gain or a loss; All uses the same accounts.Microsoft Learn ↗	—	—
Posting profile	—	BEAT-FA	`PostingProfile`
Book	—	BEAT-BOOK	—

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
Set up Fixed asset posting profiles	—	—

Solution architect

5Design impact

Shared or per company	Per company: each legal entity has its own records. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	At disposal, earlier postings are reversed out of the original accounts and the net amount goes to the gain and loss account, so each transaction type you use needs a disposal account. Microsoft Learn ↗

Technical architect

6Technical

Menu item	`AssetPosting` Checked in Dynamics 365
Form	`AssetPosting` Checked in Dynamics 365
Table	`AssetLedger`Shown as “Fixed asset posting profile” in Record infoKey field: PostingProfileChecked in Dynamics 365
Data entities	—
Who can open it	PrivilegesMaintain fixed assets posting profiles `AssetPostingMaintain`View fixed assets posting profiles `AssetPostingView`DutiesManage fixed asset impairment `AssetFixedAssetImpairmentManage_JP`Inquire into fixed asset policies `AssetFixedAssetPoliciesInquire`Enable fixed assets process `AssetFixedAssetsProcessEnable`Enable general ledger process `LedgerGeneralLedgerProcessEnable`Enable general ledger process `RentalLedgerGeneralLedgerProcessEnable` 7 security roles Auditor `AuditPolicyManager`Accountant `LedgerAccountant`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Rental manager `RentalManager`Rental purchasing manager `RentalPurchasingManager`Rental sales manager `RentalSalesManager` Checked in Dynamics 365
Actions on the page	Options: Personalize, Page options, ShareChecked in Dynamics 365

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=AssetPosting`
Integrate with	—
Table definition	`AssetLedger` columns and relations Microsoft data model ↗