Setup step on the Books page · Fixed assets

Set up Books

Used to set up the books that hold asset values, choose their depreciation profiles, posting layer and calendar, and decide whether they post to the general ledger.

Used by: Accounts payable manager, Auditor, Budget clerk and 9 more roles
Business process: Create fixed asset books and posting policies in Dynamics 365 Finance
Menu item: AssetBookTable
Main table: AssetBookTable
Data entity: AssetValueModelSetupEntity
Setup steps: 1 on this page

Show what matters for

Everyone

1What it is and why

What it is	A setup page where you create books, each tracking an independent financial lifecycle of an asset with its own depreciation setup.
What you do here	Used to set up the books that hold asset values, choose their depreciation profiles, posting layer and calendar, and decide whether they post to the general ledger.
Example	For example, an extraordinary depreciation profile on a book can record extra depreciation after a natural disaster.

Books page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	Define asset strategy › Define asset accounting books › Create fixed asset books and posting policies in Dynamics 365 Finance
Menu path	Fixed assets › Setup › Books
Set up first	Depreciation profiles Microsoft Learn ↗
Used next by	Fixed asset posting profiles Microsoft Learn ↗Fixed asset groups Microsoft Learn ↗
Related pages	Delete transactions not posted to general ledger Microsoft Learn ↗
In this process	Set up Fixed asset posting profiles →

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Books1 screen

Used to set up the books that hold asset values, choose their depreciation profiles, posting layer and calendar, and decide whether they post to the general ledger.

Screen 1
Create the book
Go to Fixed assets > Setup > Books
1. Select New
2. Enter the Book and Description
3. Set Calculate depreciation to Yes and select the Depreciation profile
4. Check Post to general ledger and Posting layer, then select Save
1Calculate depreciation Yes
2Depreciation profile BEAT-SL
3Post to general ledger Yes
4Posting layer Current
Show the full screen
page title tab to open what to set or check

1Calculate depreciation	Yes
2Depreciation profile	BEAT-SL
3Post to general ledger	Yes
4Posting layer	Current

Microsoft's steps

Go to Fixed assets > Setup > Books.
Select New.
In the Book field, enter a value, and enter a Description.
Set the Calculate depreciation option to Yes.
In the Depreciation profile field, select a profile, and add alternative or extraordinary profiles if needed.
Set the Create depreciation adjustments with basis adjustments option.
Set Post to general ledger and the Posting layer.
In the Calendar field, select a calendar.
Select Fixed asset groups to link the book to a group and enter its Service life and depreciation convention.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Calculate depreciation	Includes the book in depreciation proposals; if No, the book isn't depreciated automatically.Microsoft Learn ↗	Yes	—
Alternative depreciation profile	A switchover profile used when it gives an equal or higher depreciation amount.Microsoft Learn ↗	—	—
Extraordinary depreciation profile	Used for extra depreciation in unusual circumstances.Microsoft Learn ↗	—	—
Create depreciation adjustments with basis adjustments	Creates depreciation adjustments automatically when the asset value changes; otherwise only future depreciation changes.Microsoft Learn ↗	—	—
Post to general ledger	If No, the book posts only to the fixed asset subledger, as is typical for tax books.Microsoft Learn ↗	Yes	—
Posting layer	The posting layer for the book; Current by default when it posts to the ledger, None when it doesn't.Microsoft Learn ↗	Current	—
Calculate positive depreciation	Makes depreciation debit the book, for assets acquired with a negative value.Microsoft Learn ↗	—	—
Calendar	The calendar used for depreciation; a fiscal calendar is required when the profile uses a fiscal depreciation year.Microsoft Learn ↗	—	`FiscalCalendar`
Round off depreciation in reporting currency	Rounding for depreciation amounts in the reporting currency.Microsoft Learn ↗	—	`RoundOffDepreciationReportingCurrency`
Depreciation profile	—	BEAT-SL	`DepreciationProfile`

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
Set up Books	—	—

Solution architect

5Design impact

Shared or per company	Per company: each legal entity has its own records. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	—

Technical architect

6Technical

Menu item	`AssetBookTable` Checked in Dynamics 365
Form	`AssetBookTable` Checked in Dynamics 365
Table	`AssetBookTable`Shown as “Fixed asset book setup” in Record infoKey field: BookIdChecked in Dynamics 365
Data entities	`AssetValueModelSetupEntity`Fixed asset book setup Microsoft data model ↗
Who can open it	PrivilegesMaintain fixed assets books `AssetBookTableMaintain`View fixed assets books `AssetBookTableView`Maintain fixed asset budget transactions `AssetBudgetMaintain`DutiesMaintain fixed asset budgets `AssetFixedAssetBudgetsMaintain`Inquire into fixed asset policies `AssetFixedAssetPoliciesInquire`Inquire into fixed assets `AssetFixedAssetsInquire`Enable fixed assets process `AssetFixedAssetsProcessEnable`Review fixed assets process performance `AssetFixedAssetsProcessPerfReview` 12 security roles Auditor `AuditPolicyManager`Budget clerk `BudgetBudgetClerk`Budget manager `BudgetBudgetManager`Chief executive officer `CompanyChiefExecutiveOfficer`Chief financial officer `CompanyChiefFinancialOfficer`Accountant `LedgerAccountant`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Financial controller `LedgerFinancialController`Rental manager `RentalManager`Rental purchasing manager `RentalPurchasingManager`Accounts payable manager `VendInvoiceAccountsPayableManager` Checked in Dynamics 365
Actions on the page	Options: Personalize, Page options, ShareChecked in Dynamics 365

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=AssetBookTable`
Integrate with	`AssetValueModelSetupEntity` data entity Microsoft data model ↗
Table definition	`AssetBookTable` columns and relations Microsoft data model ↗