BeyondERP.Subscribe

Setup page · Fixed assets

Fixed asset posting profiles

A setup page where you define the main accounts that fixed asset book transactions post to, by transaction type and book.

Used by
Auditor, Accountant, Accounting manager and 4 more roles
Business process
Create fixed asset books and posting policies in Dynamics 365 Finance
Menu item
AssetPosting
Main table
AssetLedger
Data entity
—
Setup steps
1 on this page
Show what matters for

Everyone

1What it is and why

What it isA setup page where you define the main accounts that fixed asset book transactions post to, by transaction type and book.
What you do hereUsed to set the ledger and offset accounts for acquisitions, depreciation, disposals and other fixed asset transactions.
ExampleFor example, you can define a posting profile for one book and one fixed asset group together, or even for a single fixed asset book.
Fixed asset posting profiles page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business processDefine asset strategy › Define asset accounting books › Create fixed asset books and posting policies in Dynamics 365 Finance
Menu pathFixed assets › Setup › Fixed asset posting profiles
Set up firstBooks Microsoft Learn ↗Main accounts Microsoft Learn ↗
Used next byFixed assets journal Microsoft Learn ↗
Related pagesFixed assets parameters Microsoft Learn ↗

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Fixed asset posting profiles1 screen

Used to set the ledger and offset accounts for acquisitions, depreciation, disposals and other fixed asset transactions.

  1. Screen 1

    Create the fixed asset posting profile

    Go to Fixed assets > Setup > Fixed asset posting profiles

    1. Select New and enter the Posting profile and Description
    2. On the Ledger accounts section, keep Acquisition and select Add
    3. Select the Book, keep Groupings as All, and enter the Main account and Offset account
    4. Select Save
    1Posting profileBEAT-FA
    2BookBEAT-BOOK
    GroupingsAll
    Main account130100
    Offset account210100
    Create the fixed asset posting profile (zoomed on the outlined fields)
    Show the full screenCreate the fixed asset posting profile
    page title tab to open what to set or check

Microsoft's steps

  1. Go to Fixed assets > Setup > Fixed asset posting profiles.
  2. Select New, and enter a Posting profile and Description.
  3. On the Ledger accounts FastTab, select a transaction type such as Acquisition, and select Add.
  4. Select the Book, and keep Groupings as All or narrow it to a group or asset.
  5. Enter the Main account and, where needed, the Offset account.
  6. Repeat for Acquisition adjustment, Depreciation, Depreciation adjustment, Disposal - sale and Disposal - scrap.
  7. On the Disposal FastTab, add a line for each Post value, such as Acquisition value and Net book value, for sale and for scrap.

Source: Microsoft Learn ↗

Field guide

FieldWhat it meansWorked exampleTable column
GroupingsSets whether accounts apply to all assets in the book, to a fixed asset group, or to one asset.Microsoft Learn ↗All—
Main accountThe ledger account the transaction posts to.Microsoft Learn ↗130100—
Offset accountThe balancing account; for disposals it is usually the gain and loss on disposal account.Microsoft Learn ↗210100—
Post valueOn the Disposal FastTab, the value being reversed on disposal, such as Acquisition value or Net book value.Microsoft Learn ↗——
Sales value typeLets disposals use different accounts for a gain or a loss; All uses the same accounts.Microsoft Learn ↗——
Posting profile—BEAT-FAPostingProfile
Book—BEAT-BOOK—

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
Set up Fixed asset posting profiles——

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it laterAt disposal, earlier postings are reversed out of the original accounts and the net amount goes to the gain and loss account, so each transaction type you use needs a disposal account. Microsoft Learn ↗

Technical architect

6Technical

Menu itemAssetPosting Checked in Dynamics 365
FormAssetPosting Checked in Dynamics 365
TableAssetLedgerShown as “Fixed asset posting profile” in Record infoKey field: PostingProfileChecked in Dynamics 365
Data entities—
Who can open itPrivilegesMaintain fixed assets posting profiles AssetPostingMaintainView fixed assets posting profiles AssetPostingViewDutiesManage fixed asset impairment AssetFixedAssetImpairmentManage_JPInquire into fixed asset policies AssetFixedAssetPoliciesInquireEnable fixed assets process AssetFixedAssetsProcessEnableEnable general ledger process LedgerGeneralLedgerProcessEnableEnable general ledger process RentalLedgerGeneralLedgerProcessEnable
7 security rolesAuditor AuditPolicyManagerAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorRental manager RentalManagerRental purchasing manager RentalPurchasingManagerRental sales manager RentalSalesManager
Checked in Dynamics 365
Actions on the pageOptions: Personalize, Page options, ShareChecked in Dynamics 365

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=AssetPosting
Integrate with—
Table definitionAssetLedger columns and relations Microsoft data model ↗

Everyone

8Sources and checks