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Setup page · Accounts payable

Payment fee

The page where vendor payment fees are defined; a fee is added to a vendor payment automatically when a set of conditions applies.

Used by
Accounts payable clerk, Accounts payable manager, Auditor and 7 more roles
Business process
Define accounts payable policies
Menu item
VendPaymFee
Main table
VendPaymFee
Data entity
VendorPaymentFeeEntity
Setup steps
1 on this page
Show what matters for

Everyone

1What it is and why

What it isThe page where vendor payment fees are defined; a fee is added to a vendor payment automatically when a set of conditions applies.
What you do hereUsed to set up fees that are either charged to the vendor (posted through the vendor posting profile) or expensed to a main account when the Charge field is set to Ledger.
ExampleA vendor charges 3 percent of the payment total when you pay by credit card, so a fee is added to those payments.
Payment fee page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business processDevelop procurement and sourcing strategy › Define accounts payable policies
Menu pathAccounts payable › Payment setup › Payment fee
Set up firstMethods of payment Microsoft Learn ↗Vendor posting profiles Microsoft Learn ↗
Used next byVendor payment journal Microsoft Learn ↗
Related pagesTerms of payment Microsoft Learn ↗Cash discounts Microsoft Learn ↗Payment schedules Microsoft Learn ↗Payment days Microsoft Learn ↗Methods of payment Microsoft Learn ↗

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Payment fee1 screen

Create and maintain the payment fees that are associated with vendors.

  1. Screen 1

    Set the payment fee amount

    Go to Accounts payable > Payment setup > Payment fee, Payment fee setup for BEAT-FEE

    1. Select the BEAT-FEE payment fee and open its Payment fee setup
    2. On the Overview tab, select New
    3. Fill in the fee row
    1Method of paymentBEAT-CASH
    Payment currencyUSD
    Percentage/AmountAmount
    Fee amount1.00
    Fee currencyUSD
    Set the payment fee amount (zoomed on the outlined fields)
    Show the full screenSet the payment fee amount
    page title tab to open what to set or check

Microsoft's steps

  1. Go to Accounts payable > Payment setup > Payment fee.
  2. Select New and enter a Fee ID, a Name and a Fee description.
  3. In the Charge field, choose Vendor if the vendor pays the fee, or Ledger if your organization expenses it.
  4. For Ledger, enter the main account the fee is expensed to.
  5. Select the journal the fee can be used on, such as the vendor disbursement journal, and save.
  6. Select Payment fee setup and choose a single bank account, a bank group, or all bank accounts.
  7. Select the method of payment and, for electronic payments, the payment specification.
  8. Choose whether the fee is a percentage, an amount or an interval, enter the value, and select the Fee currency.

Source: Microsoft Learn ↗

Field guide

FieldWhat it meansWorked exampleTable column
Fee IDA name that shows when the fee is used, such as for electronic funds transfers.Microsoft Learn ↗—FeeId
ChargeWho bears the fee: Ledger when your organization expenses it, Vendor when it is charged to the vendor.Microsoft Learn ↗——
Main accountThe account the fee is posted to; only needed when Charge is Ledger.Microsoft Learn ↗——
Fee currencyThe currency the fee is charged in.Microsoft Learn ↗USD—
Method of payment—BEAT-CASH—
Payment currency—USD—
Percentage/Amount—Amount—
Fee amount—1.00—

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
Set up Payment fee——

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it later—

Technical architect

6Technical

Menu itemVendPaymFee Checked in Dynamics 365
FormVendPaymFee Checked in Dynamics 365
TableVendPaymFeeShown as “Vendor payment fee” in Record infoChecked in Dynamics 365
Data entitiesVendorPaymentFeeEntityVendor payment fee Microsoft data model ↗
Who can open itPrivilegesMaintain vendor payment fees VendPaymFeeMaintainView vendor payment fees VendPaymFeeViewDutiesInquire into invoice and payment policies VendInvoiceInvoicePaymentPoliciesInquirEnable invoice and payment process VendInvoiceInvoicePaymentProcessEnableInquire into vendor invoice status VendInvoiceVendorInvoiceStatusInquire
10 security rolesAuditor AuditPolicyManagerChief financial officer CompanyChiefFinancialOfficerAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerAccounts payable centralized payments clerk PaymAccountsPayableCentralPaymClerkAccounts payable payments clerk PaymAccountsPayablePaymentsClerkAccounts payable clerk VendInvoiceAccountsPayableClerkAccounts payable manager VendInvoiceAccountsPayableManager
Checked in Dynamics 365
Actions on the pageButtons: Payment fee setupChecked in Dynamics 365

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=VendPaymFee
Integrate withVendorPaymentFeeEntity data entity Microsoft data model ↗
Table definitionVendPaymFee columns and relations Microsoft data model ↗

Everyone

8Sources and checks