Setup step on the Default descriptions page · General ledger

Set up Default descriptions

Used to set up the description for each transaction type with free text and variables such as %1 (the transaction date), %2, and %3.

Used by: Accountant, Accounting manager, Accounting supervisor and 16 more roles
Business process: Define posting policies
Menu item: TransactionTexts
Main table: TransactTxt
Data entity: LedgerDefaultDescriptionsEntity
Setup steps: 1 on this page

Show what matters for

Everyone

1What it is and why

What it is	Default text, by language, for accounting entries that post automatically to the general ledger.
What you do here	Used to set up the description for each transaction type with free text and variables such as %1 (the transaction date), %2, and %3.
Example	Enter Invoice %2 in the Text field so that the invoice number is added to the description.

Default descriptions page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	Define accounting policies › Define posting policies
Menu path	General ledger › Journal setup › Default descriptions
Set up first	—
Used next by	—
Related pages	Journal descriptions Microsoft Learn ↗
In this process	← Set up Journal descriptions · Set up Process automations →

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Default descriptions1 screen

Used to set up the description for each transaction type with free text and variables such as %1 (the transaction date), %2, and %3.

Screen 1
Set the default description for reversing entries
Go to General ledger > Journal setup > Default descriptions
1. Select New
2. Choose the description type and language
3. Enter the text, using %3 for the voucher
1Description Ledger - reversing entry
2Language en-us
3Text Atlas demo reversal of %3
Show the full screen
page title tab to open what to set or check

1Description	Ledger - reversing entry
2Language	en-us
3Text	Atlas demo reversal of %3

Microsoft's steps

Go to General ledger > Journal setup > Default descriptions.
Select New.
In the Description field, select the transaction type, such as Transaction reversal.
In the Language field, select the language.
In the Text field, enter the description, using free text and the variables %1, %2 and %3.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Description	The type of transaction the default description is for.Microsoft Learn ↗	Ledger - reversing entry	—
Language	The language the description applies to.Microsoft Learn ↗	en-us	—
Text	The description text, which can include %1 for the date and %2 and %3 for document identifiers such as the invoice number.Microsoft Learn ↗	Atlas demo reversal of %3	`Txt`
Reference table	On the Parameters FastTab, the table from which extra data is added to the description.Microsoft Learn ↗	—	—
Reference field	On the Parameters FastTab, the field whose value is added to the description.Microsoft Learn ↗	—	—

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
Set up Default descriptions	—	—

Solution architect

5Design impact

Shared or per company	Per company: each legal entity has its own records. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	—

Technical architect

6Technical

Menu item	`TransactionTexts` Checked in Dynamics 365
Form	`TransactionTexts` Checked in Dynamics 365
Table	`TransactTxt`Shown as “Default descriptions” in Record infoChecked in Dynamics 365
Data entities	`LedgerDefaultDescriptionsEntity`Default descriptions Microsoft data model ↗
Who can open it	PrivilegesMaintain transaction texts `TransactionTextsMaintain`View transaction texts `TransactionTextsView`DutiesEnable invoice and cash process `CustInvoiceInvoiceAndCashProcessEnable`Inquire into invoice and cash reference data `CustInvoiceInvoiceAndCashRefDataInquire`Enable general ledger process `LedgerGeneralLedgerProcessEnable`Inquire into general ledger reference data `LedgerGeneralLedgerReferenceDataInquire`Enable invoice and cash process `RentalCustInvoiceInvAndCashProcEnable`Enable general ledger process `RentalLedgerGeneralLedgerProcessEnable`Rental Inquire into sales tax process reference data `RentalTaxSalesTaxProcessReferenceDataInquire`Inquire into sales tax process reference data `TaxSalesTaxProcessReferenceDataInquire`Inquire into sales tax transaction status `TaxSalesTaxTransactionStatusInquire` 19 security roles Budget manager `BudgetBudgetManager`Collections manager `CollectionLetterCollectionsManager`Chief financial officer `CompanyChiefFinancialOfficer`Accounts receivable clerk `CustInvoiceAccountsReceivableClerk`Accounts receivable manager `CustInvoiceAccountsReceivableManager`Tax accountant `FBTaxAccountant_BR`Accountant `LedgerAccountant`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Financial controller `LedgerFinancialController`Accounts receivable centralized payments clerk `PaymAccountsReceivableCentralPaymClerk`Accounts receivable payments clerk `PaymAccountsReceivablePaymentsClerk`Rental coordinator agent `RentalCoordinatorAgent`Rental manager `RentalManager`Rental purchasing manager `RentalPurchasingManager`Rental sales manager `RentalSalesManager`Sales manager `TradeSalesManager`Accounts payable clerk `VendInvoiceAccountsPayableClerk`Accounts payable manager `VendInvoiceAccountsPayableManager` Checked in Dynamics 365
Actions on the page	—

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=TransactionTexts`
Integrate with	`LedgerDefaultDescriptionsEntity` data entity Microsoft data model ↗
Table definition	`TransactTxt` columns and relations Microsoft data model ↗