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Setup page · General ledger

Default descriptions

Default text, by language, for accounting entries that post automatically to the general ledger.

Used by
Accountant, Accounting manager, Accounting supervisor and 16 more roles
Business process
Define posting policies
Menu item
TransactionTexts
Main table
TransactTxt
Data entity
LedgerDefaultDescriptionsEntity
Setup steps
1 on this page
Show what matters for

Everyone

1What it is and why

What it isDefault text, by language, for accounting entries that post automatically to the general ledger.
What you do hereUsed to set up the description for each transaction type with free text and variables such as %1 (the transaction date), %2, and %3.
ExampleEnter Invoice %2 in the Text field so that the invoice number is added to the description.
Default descriptions page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business processDefine accounting policies › Define posting policies
Menu pathGeneral ledger › Journal setup › Default descriptions
Set up first—
Used next by—
Related pagesJournal descriptions Microsoft Learn ↗

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Default descriptions1 screen

Used to set up the description for each transaction type with free text and variables such as %1 (the transaction date), %2, and %3.

  1. Screen 1

    Set the default description for reversing entries

    Go to General ledger > Journal setup > Default descriptions

    1. Select New
    2. Choose the description type and language
    3. Enter the text, using %3 for the voucher
    1DescriptionLedger - reversing entry
    2Languageen-us
    3TextAtlas demo reversal of %3
    Set the default description for reversing entries (zoomed on the outlined fields)
    Show the full screenSet the default description for reversing entries
    page title tab to open what to set or check

Microsoft's steps

  1. Go to General ledger > Journal setup > Default descriptions.
  2. Select New.
  3. In the Description field, select the transaction type, such as Transaction reversal.
  4. In the Language field, select the language.
  5. In the Text field, enter the description, using free text and the variables %1, %2 and %3.

Source: Microsoft Learn ↗

Field guide

FieldWhat it meansWorked exampleTable column
DescriptionThe type of transaction the default description is for.Microsoft Learn ↗Ledger - reversing entry—
LanguageThe language the description applies to.Microsoft Learn ↗en-us—
TextThe description text, which can include %1 for the date and %2 and %3 for document identifiers such as the invoice number.Microsoft Learn ↗Atlas demo reversal of %3Txt
Reference tableOn the Parameters FastTab, the table from which extra data is added to the description.Microsoft Learn ↗——
Reference fieldOn the Parameters FastTab, the field whose value is added to the description.Microsoft Learn ↗——

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
Set up Default descriptions——

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it later—

Technical architect

6Technical

Menu itemTransactionTexts Checked in Dynamics 365
FormTransactionTexts Checked in Dynamics 365
TableTransactTxtShown as “Default descriptions” in Record infoChecked in Dynamics 365
Data entitiesLedgerDefaultDescriptionsEntityDefault descriptions Microsoft data model ↗
Who can open itPrivilegesMaintain transaction texts TransactionTextsMaintainView transaction texts TransactionTextsViewDutiesEnable invoice and cash process CustInvoiceInvoiceAndCashProcessEnableInquire into invoice and cash reference data CustInvoiceInvoiceAndCashRefDataInquireEnable general ledger process LedgerGeneralLedgerProcessEnableInquire into general ledger reference data LedgerGeneralLedgerReferenceDataInquireEnable invoice and cash process RentalCustInvoiceInvAndCashProcEnableEnable general ledger process RentalLedgerGeneralLedgerProcessEnableRental Inquire into sales tax process reference data RentalTaxSalesTaxProcessReferenceDataInquireInquire into sales tax process reference data TaxSalesTaxProcessReferenceDataInquireInquire into sales tax transaction status TaxSalesTaxTransactionStatusInquire
19 security rolesBudget manager BudgetBudgetManagerCollections manager CollectionLetterCollectionsManagerChief financial officer CompanyChiefFinancialOfficerAccounts receivable clerk CustInvoiceAccountsReceivableClerkAccounts receivable manager CustInvoiceAccountsReceivableManagerTax accountant FBTaxAccountant_BRAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerAccounts receivable centralized payments clerk PaymAccountsReceivableCentralPaymClerkAccounts receivable payments clerk PaymAccountsReceivablePaymentsClerkRental coordinator agent RentalCoordinatorAgentRental manager RentalManagerRental purchasing manager RentalPurchasingManagerRental sales manager RentalSalesManagerSales manager TradeSalesManagerAccounts payable clerk VendInvoiceAccountsPayableClerkAccounts payable manager VendInvoiceAccountsPayableManager
Checked in Dynamics 365
Actions on the page—

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=TransactionTexts
Integrate withLedgerDefaultDescriptionsEntity data entity Microsoft data model ↗
Table definitionTransactTxt columns and relations Microsoft data model ↗

Everyone

8Sources and checks