Setup step on the Accrual schemes page · General ledger

Set up Accrual schemes

Used to set the accounts, voucher numbering, frequency, number of occurrences, and posting timing for accrual transactions created with the Ledger accruals function in journals.

Used by: Accountant, Accounting manager, Accounting supervisor and 8 more roles
Business process: Create accrual schemes in Dynamics 365 Finance
Menu item: LedgerAccrualTable
Main table: LedgerAccrualTable
Data entity: LedgerAccrualSchemesEntity
Setup steps: 1 on this page

Show what matters for

Everyone

1What it is and why

What it is	Setups for deferred revenue and costs that specify the debit and credit accounts used when the scheme is applied.
What you do here	Used to set the accounts, voucher numbering, frequency, number of occurrences, and posting timing for accrual transactions created with the Ledger accruals function in journals.
Example	Spread a 12,000 annual employee insurance payment made in January as 1,000 of expense in each month.

Accrual schemes page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	Record financial transactions › Manage accruals › Create accrual schemes in Dynamics 365 Finance
Menu path	General ledger › Journal setup › Accrual schemes
Set up first	Main accounts Microsoft Learn ↗
Used next by	General journals Microsoft Learn ↗
Related pages	—
In this process	—

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Accrual schemes1 screen

Used to set the accounts, voucher numbering, frequency, number of occurrences, and posting timing for accrual transactions created with the Ledger accruals function in journals.

Screen 1
Create the accrual scheme
Go to General ledger > Journal setup > Accrual schemes
1. Select New and enter the accrual identification and description
2. On the General FastTab, enter the debit and credit accounts
3. Set the period frequency
1Accrual identification BEAT-PREP
2Debit 610100
3Credit 220100
4Period frequency Monthly
Description of accrual scheme Atlas demo accrued expense over 12 months
Show the full screen
page title tab to open what to set or check

1Accrual identification	BEAT-PREP
2Debit	610100
3Credit	220100
4Period frequency	Monthly
Description of accrual scheme	Atlas demo accrued expense over 12 months

Microsoft's steps

Go to General ledger > Journal setup > Accrual schemes.
Select New.
In the Accrual identification field, enter an ID, and enter a description of the scheme.
In the Debit and Credit fields, select the main accounts to use.
In the Voucher field, select how the voucher is decided when transactions are posted.
In the Description field, enter text for the posted transactions.
In the Period frequency field, select how often transactions occur, and enter the Number of occurrences by period.
In the Post transactions field, select when transactions are posted, such as Monthly.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Debit	The main account that replaces the debit account on the journal line and is used when the deferral is reversed.Microsoft Learn ↗	610100	`DebitLedgerDimension`
Credit	The main account that replaces the credit account on the journal line and is used when the deferral is reversed.Microsoft Learn ↗	220100	`CreditLedgerDimension`
Voucher	How the voucher number is decided for the accrual transactions.Microsoft Learn ↗	—	`Voucher`
Period frequency	How often the accrual transactions occur.Microsoft Learn ↗	Monthly	—
Post transactions	When the accrual transactions are posted, such as monthly.Microsoft Learn ↗	—	`PostingFreq`
Accrual identification	—	BEAT-PREP	—
Description of accrual scheme	—	Atlas demo accrued expense over 12 months	`Description`

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
Set up Accrual schemes	—	—

Solution architect

5Design impact

Shared or per company	Per company: each legal entity has its own records. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	—

Technical architect

6Technical

Menu item	`LedgerAccrualTable` Checked in Dynamics 365
Form	`LedgerAccrualTable` Checked in Dynamics 365
Table	`LedgerAccrualTable`Shown as “Accrual schemes” in Record infoKey field: IdChecked in Dynamics 365
Data entities	`LedgerAccrualSchemesEntity`Accrual schemes Microsoft data model ↗
Who can open it	PrivilegesMaintain accrual schemes `LedgerAccrualTableMaintain`View accrual schemes `LedgerAccrualTableView`DutiesEnable general ledger process `LedgerGeneralLedgerProcessEnable`Review general ledger process performance `LedgerGeneralLedgerProcessPerfReview`Inquire into general ledger reference data `LedgerGeneralLedgerReferenceDataInquire`Enable general ledger process `RentalLedgerGeneralLedgerProcessEnable` 11 security roles Auditor `AuditPolicyManager`Budget manager `BudgetBudgetManager`Chief executive officer `CompanyChiefExecutiveOfficer`Chief financial officer `CompanyChiefFinancialOfficer`Accountant `LedgerAccountant`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Financial controller `LedgerFinancialController`Rental manager `RentalManager`Rental purchasing manager `RentalPurchasingManager`and 1 more Checked in Dynamics 365
Actions on the page	—

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=LedgerAccrualTable`
Integrate with	`LedgerAccrualSchemesEntity` data entity Microsoft data model ↗
Table definition	`LedgerAccrualTable` columns and relations Microsoft data model ↗