Setup step on the Main accounts page · General ledger

Set up Main accounts

Used to add main accounts with a main account type, category, default currency, legal entity overrides, and financial reporting exchange rate settings.

Used by: Accountant, Accounting manager, Accounting supervisor and 8 more roles
Business process: Develop chart of accounts strategy
Menu item: MainAccountDetails
Main table: MainAccount
Data entity: DimAttributeMainAccountEntity
Setup steps: 1 on this page

Show what matters for

Everyone

1What it is and why

What it is	The list page of main accounts, the accounts that make up a chart of accounts.
What you do here	Used to add main accounts with a main account type, category, default currency, legal entity overrides, and financial reporting exchange rate settings.
Example	Assign a main account category so that the account is used on the default financial reports and Power BI content.

Main accounts page in Dynamics 365 — The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process	Define accounting policies › Develop chart of accounts strategy
Menu path	General ledger › Chart of accounts › Accounts › Main accounts
Set up first	Chart of accounts Microsoft Learn ↗Main account categories Microsoft Learn ↗Exchange rate types Microsoft Learn ↗
Used next by	Year end close Microsoft Learn ↗
Related pages	Main account categories Microsoft Learn ↗Balance control accounts Microsoft Learn ↗
In this process	Set up Chart of accounts →

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Main accounts1 screen

Used to add main accounts with a main account type, category, default currency, legal entity overrides, and financial reporting exchange rate settings.

Screen 1
Create the main account
Go to General ledger > Chart of accounts > Accounts > Main accounts
1. Select New
2. Enter the main account number and name
3. Set the main account type
1Main account 110100
2Name Atlas test cash clearing
3Main account type Asset
Show the full screen
page title tab to open what to set or check

1Main account	110100
2Name	Atlas test cash clearing
3Main account type	Asset

Microsoft's steps

Go to General ledger > Chart of accounts > Accounts > Main accounts.
Select New.
In the Main account field, enter the account number.
In the Name field, enter a name.
In the Main account type field, select the type that matches the account's balance and place on financial statements.
Select the main account category the account belongs to.
Change the default debit or credit balance if needed.
In the Default currency field, select a currency.
In the Legal entity overrides section, add legal entities and select Suspended where the account must not be used.
In the Financial reporting section, select the Exchange rate type and the Currency translation type.

Source: Microsoft Learn ↗

Field guide

Field	What it means	Worked example	Table column
Main account type	Decides whether the balance is carried forward as an opening balance or closed into retained earnings at year end.Microsoft Learn ↗	Asset	—
Main account category	The more detailed group the account belongs to, used by default financial reports and Power BI content.Microsoft Learn ↗	—	—
DB/CR requirement	Restricts the account to debit-only or credit-only postings, checked when journal lines are validated and posted.Microsoft Learn ↗	—	`DebitCreditCheck`
Do not allow entry	Stops users from entering the account by hand on a journal line.Microsoft Learn ↗	—	—
Suspended	Blocks all postings to the account.Microsoft Learn ↗	—	—
Legal entity overrides	Lists the companies where the account is suspended, its owner, and the period when it is active.Microsoft Learn ↗	—	—
Opening account	Another main account that receives this account's balance at year-end close, typically when the account is retired.Microsoft Learn ↗	—	`OpeningAccount`
Currency translation type	How exchange rates are calculated for the account in financial reporting.Microsoft Learn ↗	—	—
Main account	—	110100	—
Name	—	Atlas test cash clearing	`Name`

Functional consultant

4Setup decisions

Setup step	Recommended value and why	Decision · common mistake · test
Set up Main accounts	—	—

Solution architect

5Design impact

Shared or per company	Shared: the same records are used by every legal entity. Microsoft data model ↗
Can it be undone	—
Feature or country	—
If you change it later	A main account can't be deleted once it has been used in a ledger account, even if those transactions are later removed; it can only be suspended or renamed. Microsoft Learn ↗

Technical architect

6Technical

Menu item	`MainAccountDetails` Checked in Dynamics 365
Form	`MainAccount` Checked in Dynamics 365
Table	`MainAccount`Shown as “Main account” in Record infoKey field: RecIdChecked in Dynamics 365
Data entities	`DimAttributeMainAccountEntity`Main accounts Microsoft data model ↗`MainAccountCompanyEntity`Main account Microsoft data model ↗`MainAccountEntity`Main account Microsoft data model ↗`MainAccountLegalEntityViewEntity`Main account legal entity Microsoft data model ↗
Who can open it	PrivilegesMaintain main accounts `MainAccountDetailsMaintain`View main accounts `MainAccountDetailsView`DutiesInquire into chart of account master `LedgerChartOfAccountsInquire`Maintain chart of accounts master `LedgerChartOfAccountsMaintain` 11 security roles Budget clerk `BudgetBudgetClerk`Budget contributor `BudgetBudgetContributor`Budget manager `BudgetBudgetManager`Chief executive officer `CompanyChiefExecutiveOfficer`Chief financial officer `CompanyChiefFinancialOfficer`Accounts receivable manager `CustInvoiceAccountsReceivableManager`Accountant `LedgerAccountant`Accounting manager `LedgerAccountingManager`Accounting supervisor `LedgerAccountingSupervisor`Financial controller `LedgerFinancialController`Accounts payable manager `VendInvoiceAccountsPayableManager` Checked in Dynamics 365
Actions on the page	Options: Personalize, Page options, ShareChecked in Dynamics 365

Developer

7Developer

Open it directly	`https://<your-environment>/?mi=MainAccountDetails`
Integrate with	`DimAttributeMainAccountEntity` data entity Microsoft data model ↗
Table definition	`MainAccount` columns and relations Microsoft data model ↗