Setup page · General ledger
Funds
In the public sector, a fund is a self-balancing set of financial books used to control and monitor the planned use of resources.
- Used by
- Accountant, Accounting manager, Accounting supervisor and 8 more roles
- Business process
- Create a fund in Dynamics 365 Finance
- Menu item
LedgerFund- Main table
LedgerFund- Data entity
DimAttributeLedgerFund_PSNEntity- Setup steps
- 1 on this page
Show what matters for
Everyone
1What it is and why
| What it is | In the public sector, a fund is a self-balancing set of financial books used to control and monitor the planned use of resources. |
|---|---|
| What you do here | Used to set up funds, each with a unique fund number that is used as a dimension value, a fund type, and a fund class. |
| Example | A town government sets up funds such as General Fund, Farmers Market, and Clerk of Courts under their fund classes and fund types. |
Functional consultant · Solution architect
2Where it fits
| Business process | Manage cash › Manage funds › Create a fund in Dynamics 365 Finance |
|---|---|
| Menu path | General ledger › Chart of accounts › Funds › Funds |
| Set up first | Fund types Microsoft Learn ↗General ledger parameters Microsoft Learn ↗ |
| Used next by | Purchase order year-end process Microsoft Learn ↗General budget reservation year-end process Microsoft Learn ↗ |
| Related pages | — |
End user · Functional consultant
3How to do it
Step by step, with screenshots
Set up Funds1 screen
Used to set up funds, each with a unique fund number that is used as a dimension value, a fund type, and a fund class.
Screen 1
Create the fund
Go to General ledger > Chart of accounts > Funds > Funds
- Select New and enter the fund number and description
- On the General FastTab, set the fund type and fund class
1Fund number BEAT-GEN 2Fund type BEAT-GOV 3Fund class Governmental 
Show the full screen
page title tab to open what to set or check
Microsoft's steps
- Go to General ledger > Chart of accounts > Funds > Funds.
- Select New.
- In the Fund number field, enter a unique number.
- In the Fund name field, enter a name.
- In the Fund type field, select the fund type.
- In the Fund class field, select the class.
- Set the Non-reporting fund and Major fund options.
- Set the Override selected year-end option, and if it is Yes, select a year-end option.
- Select Save.
Source: Microsoft Learn ↗
Field guide
| Field | What it means | Worked example | Table column |
|---|---|---|---|
| Fund number | A unique number for the fund, used as the dimension value in account numbers mapped to funds.Microsoft Learn ↗ | BEAT-GEN | FundNumber |
| Fund class | The broad class of the fund: governmental, proprietary, fiduciary or memo.Microsoft Learn ↗ | Governmental | FundClass |
| Override selected year-end option | Lets this fund use a different purchase order year-end option from the one chosen when the process runs.Microsoft Learn ↗ | — | OverrideYearEndOption |
| Reduce carry-forward budget | When set, finalizing a carried-forward reservation in the new year reduces its remaining balance and carry-forward budget to zero.Microsoft Learn ↗ | — | DoReduceCarryForwardBudget_PSN |
| Fund type | — | BEAT-GOV | LedgerFundType |
Functional consultant
4Setup decisions
| Setup step | Recommended value and why | Decision · common mistake · test |
|---|---|---|
| Set up Funds | — | — |
Solution architect
5Design impact
| Shared or per company | Per company: each legal entity has its own records. Microsoft data model ↗ |
|---|---|
| Can it be undone | — |
| Feature or country | — |
| If you change it later | — |
Technical architect
6Technical
| Menu item | LedgerFund Checked in Dynamics 365 |
|---|---|
| Form | LedgerFund Checked in Dynamics 365 |
| Table | LedgerFundShown as “Fund” in Record infoChecked in Dynamics 365 |
| Data entities | DimAttributeLedgerFund_PSNEntityFunds Microsoft data model ↗LedgerFundEntityFund Microsoft data model ↗ |
| Who can open it | PrivilegesCreate ledger fund LedgerFundCreateDelete ledger fund LedgerFundDeleteMaintain ledger fund LedgerFundEditView ledger fund LedgerFundViewDutiesEnable general ledger process LedgerGeneralLedgerProcessEnableReview general ledger process performance LedgerGeneralLedgerProcessPerfReviewInquire into general ledger reference data LedgerGeneralLedgerReferenceDataInquireEnable general ledger process RentalLedgerGeneralLedgerProcessEnable11 security rolesAuditorAuditPolicyManagerBudget manager BudgetBudgetManagerChief executive officer CompanyChiefExecutiveOfficerChief financial officer CompanyChiefFinancialOfficerAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerRental manager RentalManagerRental purchasing manager RentalPurchasingManagerRental sales manager RentalSalesManager |
| Actions on the page | — |
Developer
7Developer
| Open it directly | https://<your-environment>/?mi=LedgerFund |
|---|---|
| Integrate with | DimAttributeLedgerFund_PSNEntity data entity Microsoft data model ↗ |
| Table definition | LedgerFund columns and relations Microsoft data model ↗ |
Everyone
8Sources and checks
- learn.microsoft.com/dynamics365/finance/public-sector/funds-public-sector
- learn.microsoft.com/dynamics365/finance/public-sector/tasks/set-up-fund-public-sector
- learn.microsoft.com/common-data-model/schema/core/operationscommon/tables/finance/ledger/main/ledgerfund
- learn.microsoft.com/dynamics365/finance/public-sector/funds-public-sector
- learn.microsoft.com/dynamics365/finance/budgeting/purchase-order-year-end-process
- learn.microsoft.com/dynamics365/finance/public-sector/general-budget-reservation-tasks
- learn.microsoft.com/dynamics365/finance/public-sector/general-ledger-public-sector
- Checked in a working Dynamics 365 system, version 10.0.49: the menu item, form, table and security, the page, the demo records and the values in the screenshots.