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Transaction page · Accounts payable

Invoice journal

A vendor invoice journal for recording vendor invoices that aren't associated with purchase orders.

Used by
Accounts payable clerk, Accounts payable manager, Lease accountant and 12 more roles
Business process
—
Menu item
LedgerJournalTable9
Main table
LedgerJournalTable
Data entity
ExpenseJournalHeaderEntity
Setup steps
—
Show what matters for

Everyone

1What it is and why

What it isA vendor invoice journal for recording vendor invoices that aren't associated with purchase orders.
What you do hereUsed to enter journal lines with the vendor account, invoice number, amount, and offset account, optionally submit them to workflow, validate or simulate posting, and post them.
ExampleRecording an invoice for supplies or services that was not ordered through a purchase order.
Invoice journal page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business process—
Menu pathAccounts payable › Invoices › Invoice journal
Set up firstJournal names Microsoft Learn ↗Vendor groups Microsoft Learn ↗All vendors Microsoft Learn ↗
Used next by—
Related pagesInvoice approval Microsoft Learn ↗Vendor invoice entry Microsoft Learn ↗

End user · Functional consultant

3How to do it

Microsoft's steps

  1. Open the invoice journal, for example from the Vendor invoice entry workspace.
  2. Select New and choose the journal Name, then enter a Description.
  3. Select Lines and enter the posting Date.
  4. In the Account field, enter the vendor account.
  5. Enter the Invoice number, a Description and the Credit amount.
  6. In the Offset account field, enter the expense account.
  7. If the vendor invoice journal workflow is turned on, select Workflow > Submit.
  8. Select Post.

Source: Microsoft Learn ↗

Field guide

FieldWhat it meansWorked exampleTable column
NameThe journal name, which sets defaults for the journal.Microsoft Learn ↗—Name
DateThe posting date for the line in the general ledger.Microsoft Learn ↗——
AccountThe vendor account the invoice is for.Microsoft Learn ↗——
InvoiceThe vendor's invoice number.Microsoft Learn ↗——
CreditThe invoice amount owed to the vendor.Microsoft Learn ↗——
Offset accountThe account the cost is posted to, such as an expense account.Microsoft Learn ↗—OffsetLedgerDimension
Sales tax groupFilled in from the vendor account.Microsoft Learn ↗——
Due dateWorked out from the terms of payment.Microsoft Learn ↗——
Simulate postingRuns the posting without posting, to show the voucher details.Microsoft Learn ↗——

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
— No setup is made on this page.

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it laterA fixed offset account on the journal name wins over the default offset account set on the vendor or vendor group. Microsoft Learn ↗

Technical architect

6Technical

Menu itemLedgerJournalTable9 Checked in Dynamics 365
FormLedgerJournalTable Checked in Dynamics 365
TableLedgerJournalTableShown as “Ledger journal table” in Record infoKey field: JournalNumChecked in Dynamics 365
Data entitiesExpenseJournalHeaderEntityProject expense journal header Microsoft data model ↗VendInvoiceJournalHeaderEntityVendor invoice journal header Microsoft data model ↗VendInvoiceRegisterHeaderEntityVendor invoice register header Microsoft data model ↗VendorPaymentJournalHeaderEntityVendor payment journal header Microsoft data model ↗CustInvoiceJournalHeaderEntityCustomer invoice journal header Microsoft data model ↗CustomerPaymentJournalHeaderEntityCustomer payment journal header Microsoft data model ↗BankJournalHeaderEntityBank journal header Microsoft data model ↗AssetJournalEntityFixed asset journal Microsoft data model ↗AssetJournalHeaderEntityFixed asset journal table Microsoft data model ↗AssetJournalV2EntityFixed asset journal V2 entity Microsoft data model ↗LedgerJournalEntityGeneral journal Microsoft data model ↗LedgerJournalHeaderEntityLedger journal table Microsoft data model ↗LedgerReportingCurrencyAdjustmentJournalHeaderEntityReporting currency adjustment journal header Microsoft data model ↗SlipJournalEntitySlip journal Microsoft data model ↗RAssetJournalHeaderEntityFixed asset journal header (Russia) Microsoft data model ↗
Who can open itPrivilegesMaintain lease AssetLeaseLeaseMaintainMaintain vendor invoice journal transactions LedgerJournalTable9MaintainView vendor invoice journal transactions LedgerJournalTable9ViewApprove vendor invoice task VendInvoiceApproveMaintainDutiesMaintain lease AssetLeaseLeaseMaintainApprove vendor invoices VendInvoiceVendorInvoiceApproveMaintain vendor invoices VendInvoiceVendorInvoicesMaintainInquire into vendor invoice status VendInvoiceVendorInvoiceStatusInquire
15 security rolesLease accountant AssetLeaseLeaseMaintainChief financial officer CompanyChiefFinancialOfficerLanded cost agent ITMAgentAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerAccounts payable centralized payments clerk PaymAccountsPayableCentralPaymClerkAccounts payable payments clerk PaymAccountsPayablePaymentsClerkRental coordinator agent RentalCoordinatorAgentRental manager RentalManagerRental purchasing manager RentalPurchasingManagerRental sales manager RentalSalesManagerAccounts payable clerk VendInvoiceAccountsPayableClerkAccounts payable manager VendInvoiceAccountsPayableManager
Checked in Dynamics 365
Actions on the pageButtons: Lines, Open lines in Excel, Validate, Post, Approval, Inquiries, Print, UnlockChecked in Dynamics 365

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=LedgerJournalTable9
Integrate withExpenseJournalHeaderEntity data entity Microsoft data model ↗
Table definitionLedgerJournalTable columns and relations Microsoft data model ↗

Everyone

8Sources and checks