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Setup page · Accounts receivable

Payment calendar configuration

A setup page for payment calendar rules, which select which payment calendar to use instead of the calendar from the interest code.

Used by
Accounts receivable clerk, Accounts receivable manager, Collections agent and 10 more roles
Business process
Define customer payment processes in Dynamics 365 Finance
Menu item
PaymCalendarRuleCustomer
Main table
PaymCalendarRule
Data entity
PaymentCalendarRuleEntity
Setup steps
1 on this page
Show what matters for

Everyone

1What it is and why

What it isA setup page for payment calendar rules, which select which payment calendar to use instead of the calendar from the interest code.
What you do hereUse it to create prioritized rules of type Specific, Customer/vendor location or Company location, and to indicate which payment calendars the rules can use.
ExampleA Specific rule applies a chosen payment calendar to all customers and vendors whose method of payment is CHECK, regardless of terms of payment.
Payment calendar configuration page in Dynamics 365
The page in a working Dynamics 365 system. page title tab to open what to set or check

Functional consultant · Solution architect

2Where it fits

Business processDevelop sales policies › Define accounts receivable strategy › Define customer payment processes in Dynamics 365 Finance
Menu pathAccounts receivable › Payments setup › Payment calendar configuration
Set up firstPayment calendar Microsoft Learn ↗
Used next by—
Related pagesPayment calendar Microsoft Learn ↗

End user · Functional consultant

3How to do it

Step by step, with screenshots

Set up Payment calendar configuration1 screen

Defines prioritised rules that select which payment calendar applies to a customer based on method and terms of payment, customer address or company location when due dates are adjusted for non-working days.

  1. Screen 1

    Create the payment calendar rule

    Go to Accounts receivable > Payments setup > Payment calendar configuration, Define rules tab

    1. On the Define rules tab, select New
    2. Enter the rule name and description, and set Active to Yes
    3. Choose the payment calendar, the method of payment code and the terms of payment
    4. Select Save
    1Rule nameBEAT-AR
    DescriptionSynthetic cash method calendar
    Rule typeSpecific
    ActiveYes
    Payment calendarBEAT-WEEK
    Method of paymentCode: BEAT-CASH
    Terms of paymentAll
    Create the payment calendar rule (zoomed on the outlined fields)
    Show the full screenCreate the payment calendar rule
    page title tab to open what to set or check

Microsoft's steps

  1. Go to Accounts receivable > Payments setup > Payment calendar configuration.
  2. Create a rule and enter a name, a description and a type.
  3. Choose the type: Specific, Customer/vendor location or Company location.
  4. Enter the values the rule uses to decide when its calendar applies.
  5. Select Prioritize rules.
  6. Use Move up and Move down to set the order in which rules are checked.

Source: Microsoft Learn ↗

Field guide

FieldWhat it meansWorked exampleTable column
SpecificA rule type that picks a payment calendar for the selected method of payment and terms of payment.Microsoft Learn ↗——
Customer/vendor locationA rule type that picks the calendar from up to three customer or vendor addresses, in the order you set.Microsoft Learn ↗——
Company locationA rule type that picks the calendar from the current company's location.Microsoft Learn ↗——
Rule name—BEAT-ARName
Description—Synthetic cash method calendarDescription
Rule type—SpecificRuleType
Active—YesIsActive
Payment calendar—BEAT-WEEK—
Method of payment—Code: BEAT-CASH—
Terms of payment—All—

Functional consultant

4Setup decisions

Setup stepRecommended value and whyDecision · common mistake · test
Set up Payment calendar configuration——

Solution architect

5Design impact

Shared or per companyPer company: each legal entity has its own records. Microsoft data model ↗
Can it be undone—
Feature or country—
If you change it laterWhen several rules match, the calendar from the rule with the highest priority is used, so reordering rules changes which calendar applies. Microsoft Learn ↗

Technical architect

6Technical

Menu itemPaymCalendarRuleCustomer Checked in Dynamics 365
FormPaymCalendarRules Checked in Dynamics 365
TablePaymCalendarRuleShown as “Payment calendar rule” in Record infoChecked in Dynamics 365
Data entitiesPaymentCalendarRuleEntityPayment calendar rule Microsoft data model ↗
Who can open itPrivilegesView customer payment calendar rules PaymentCalendarRuleCustomerViewMaintain customer payment calendar rules PaymentCalendarRuleMaintainCustomerDutiesEnable invoice and cash process CustInvoiceInvoiceAndCashProcessEnableInquire into customer payments status PaymCustomerPaymentsStatusInquireEnable invoice and cash process RentalCustInvoiceInvAndCashProcEnable
13 security rolesCollections agent CollectionLetterCollectionsAgentCollections manager CollectionLetterCollectionsManagerChief financial officer CompanyChiefFinancialOfficerAccounts receivable clerk CustInvoiceAccountsReceivableClerkAccounts receivable manager CustInvoiceAccountsReceivableManagerAccountant LedgerAccountantAccounting manager LedgerAccountingManagerAccounting supervisor LedgerAccountingSupervisorFinancial controller LedgerFinancialControllerAccounts receivable centralized payments clerk PaymAccountsReceivableCentralPaymClerkAccounts receivable payments clerk PaymAccountsReceivablePaymentsClerkRental coordinator agent RentalCoordinatorAgentRental manager RentalManager
Checked in Dynamics 365
Actions on the page—

Developer

7Developer

Open it directlyhttps://<your-environment>/?mi=PaymCalendarRuleCustomer
Integrate withPaymentCalendarRuleEntity data entity Microsoft data model ↗
Table definitionPaymCalendarRule columns and relations Microsoft data model ↗

Everyone

8Sources and checks